We are ing to create a workflow where users can select their output, PDF or Word. To arrange this, we will use the triggers functionality.

Requirements:

  • PC Client or MFP Client
  • Random testing Document

How to Do:

  1. Create a Selected question, with an Explicit item list with 2 static values: 
  2. Drag a client capture module (PC client or MFP based on the used client)
  3. Create a new workflow with the name: “PDF or Word”:
    1. PDF
    2. Word
  4. Name the Variable of this Question MY_OUTPUT
  5. Drag the “Windows File System” Connector and configure it with the following settings:
    1. Folder: CutputPDF
    2. Filename: leave the default value
  6. As output profile select Searchable PDF
  7. Drag another “Windows File System” Connector, disconnect it from the previous connector (linked automatically) and make a new connection from the client capture module. Then configure it with the following settings:
    1. Folder: CutputWord
    2. Filename: leave the default value
  8. As output profile select Word (create a new output profile is it doesn’t exist)
  9. Add a Condition trigger on the first Windows File System connector route with the following settings:
    1. Left operator %MY_OUTPUT%
    2. Operand: Equal
    3. Right operator: PDF
  10. Add another Condition trigger on the second Windows File System connector route with the following settings:
    1. Left operator %MY_OUTPUT%
    2. Operand: Equal
    3. Right operator: Word

    (the 2 triggers will decide which route to follow based on the contents of the question variable, the items list we created. N.B. Operators are case sensitive)
  11. Save the settings

Now you can use the PC Client or the MFP Client with the workflow “PDF or Word”. Depending on what you select in the list question, the file will be stored in one of the output folder (PDF or Word) by using the logical decision of the triggers.