I'm not completely new to Scanshare/Document Navigator and already got really helpful advice here last year. My company is using DN Essentials V184.108.40.206 branded by Konica-Minolta who provided our MFP machines.
Now we introduced a digital archive software. Documents can be archived in different approaches, for example with a virtual printer and indexed manually or with a big central scanner sold with the archive software.
They also can be indexed automatically via a xml file that comes with the matching TIFF file. This system also uses some kind of watch folder on the server. If it detects a subfolder with a TIFF and matching xml, it will store the document automatically in the archive.
I already tested the XML method in Document Navigator with single document types by adding the XML information in the data output of Windows file system and it works perfectly for that single type of document. The structure of the xml file is something like this:
<?xml version="1.0" encoding="ISO-8859-1"?>
<import xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:noNamespaceSchemaLocation="file:import.xsd">
<attributeValue id="5678">TITLE OF DOCUMENT</attributeValue>
<attributeValue id="6789">%USERNAME%</attributeValue> ...
<part type="base" contenttype="image/tiff" url="%CUSTOMERNUMBER%_%USERNAME%_DOCTYPE.tif"/>
<workbasket id="XXXXXXX" />
The attribute value id's, item type and workbasket id are different and depend on the document type. Is it possible to build up some kind of database and send different xml informations with the TIFF file which match the document type identified by barcode no.1 on the form?
Documents are identified and separated in my existing workflows with a barcode (Type Code128). Every document type has at least one barcode, most of them have 2. Thew first one is the type/internal form number of document, the second one can either be a customer number or an account number (which have different attribute value id's).
In other words, my goal is creating a workflow that can scan a batch of different document types and add the matching XML information to it. I hope I could explain it understandable. My english is not very good in explaining these things. I'd like to make scanning more flexible and de-central to reduce the huge amount of scanning on the central scanner and make processing faster.
Thanks again for any advice.
If it's not possible with essentials version, could an upgrade to a full version be helpful?